Useful Tools for Training Virtual Teams Online
There are some special requirements for training virtual teams online as opposed to onsite, mainly to prevent the group from wandering and to ensure the training is successful.
As technology advances more each day, it offers us far better technical tools that help us take on the virtual world and ease communication in virtual offices. Some useful tools for online training of virtual teams are:
- Visual Learning Content: programs that help liven up training through visual animation, creating moving images and making presentations more attractive. Some examples are Goanimate and Prezi.
- Video Learning Content: programs for making voice recordings or video, and that aid in conveying the training content or capturing information that is important to it at a given time.
- Teleconferencing: recommended for large teams that need to connect with one another through a call. This can be through a land line or through Internet platforms.
- Videoconferencing recommended for teams that need to hear and see each other using cameras. Examples are: Webex, BabelTree, GoToMeeting.
- Screen Sharing: is included in your teleconferencing tool, but there are some separate programs that allow you to share the screen of one computer with one or more people. Examples are Mikogo, GatherPlace, ScreenLeap, or join.me
- White Boards for more clear presentations and for interactions between presenter and audience.
- Record the trainings and prepare small clips with particular instructions so the information is allways available and fun to watch, we recommend using TalentLMS.
Conceptual and Methodological Tools
Virtual training should be accompanied by conceptual and methodological content that aids in organizing the work and attaining the goals set. Some valuable content that should be ready prior to the online training are:
- Manuals: this covers the project content and the various instructions and functions that are involved in it. It is convenient to supplement the manual with videos, procedure diagrams and examples to enhance the learning.
Reports: this is where the work done by the team should be recorded. They should be adapted to the project and updated so as to make them a better resource for the team.
Objectives and Goals: it is important to establish this element in order to accomplish the expected results. These should be goals and objects that are real, attainable, effective and explained thoroughly in online training to make everyone aware of their individual and group goals.
Project Management tools: like Mingle, Wrike, or Blossom if you do Agile.
- Checklist: a list of the tasks and specific steps to be carried out during the project. It eases the learning process and what's more, ensures that each step follows the proper order and that none are skipped.
- Group Activities: activities done as a team during training that help break the ice, liven up the session and build teamwork.
Feedback and Tracking: once the training is over, the process continues, with feedback as an essential part of the work process the team is learning each day. This is what improves the quality of work and builds skills. Use tools like Slack to keep good communication with your team members.