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Deprecated: preg_replace(): The /e modifier is deprecated, use preg_replace_callback instead in /home/ricaris9/managing-virtual-teams.com/libraries/joomla/filter/input.php on line 652

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Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Care for the team's health and give them a comfortable environment to reduce stress.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    As you bring your virtual team to an end, there are probably some things that team members wish they had known when the team first came together. This activity serves to bring closure and solidify what to do and what not to do as we work on future virtual teams.

    • Prior to one of the team's final conference calls, send out an email requesting that team members take io minutes to jot down some lessons they had to learn the hard way while working on their virtual team.
    • During the next team conference call, split the team into small groups of three or four.
    • Have each small group, on their own conference call, come up with a list of "Lessons Learned" that combines all their individual ideas. After 10 minutes, bring your entire team together again via conference call to debrief.
    • Assign one person to be a scribe for the team. The goal is to come up with relevant "Lessons Learned" to use when working on future virtual teams.
    • Post the results on your team website or share by email.

    Discussion Question

    1. What was challenging about working virtually?
    2. What were some obstacles that you did not anticipate?
    3. How does the saying "You don't know what you don't know" apply to your experience with this team?
    4. What would you do differently on future virtual teams?
    5. What were some of the team's norms, rituals, and operating agreements that you would hope to re-create on future virtual teams?
    6. What did you appreciate about this virtual team?
    7. Looking at all the lessons we have learned collectively, which lesson was most relevant to you?
Published in Work-life balance

Additional Info

  • Duration 30min - 1h
  • Participants More than 10
  • Methodology Virtual or Face to Face
  • Objectives

    Facilitate a cultural exchange between people from different places.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure
    • Split the group into the teams you'd like to work together. Team sizes can be between two and five people. Teams of three generally work well.  Consider the total presentation time available and the total group size to arrive at optimum size of teams.
    • For example - three teams of three would be fine for a small group event, or ten groups of five would be okay for a conference. For groups of more than 50 you can devise supporting roles (coordinator, props, equipment, MC, scheduler, creative, etc) within teams to enable bigger team sizes.
    • Provide teams proper time to research and prepare or you may opt to offer a research facility if done on an event.
    • Assign each team a region or country or you may encourage teams to choose their own countries/regions.
    • The team's task is to deliver a presentation that will promote the region as a holiday destination to the audience. 
    • Team members are responsible for researching and preparing the following aspects for their presentation. The following are just some of the variables that a team can use and may vary at the discretion of the facilitator:

        • leisure and sport
        • entertainment
        • history and culture
        • food and drink
        • places to visit
        • language and custom
        • industry and commerce
        • transport and travel
        • people and places
        • connections with other parts of the world
        • amazing facts you never knew about (the region/country)

    • Allot a specific time frame for each presentation. The audience can then choose the best presentations according to a pre-set criteria.

     

Published in Cultural exchange

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual or Face to Face
  • Objectives

    Care for the team's health and give them a comfortable environment to reduce stress.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    Prior to your team conference call, email the haiku instructions to team members and request that they create a personal haiku to share during the call.

    • Haiku is a Japanese style of poem.
    • Haiku have three lines.
    • The first and last lines have five syllables.
    • The second line contains seven syllables.
    • Haiku do not usually rhyme.

    During your conference call, have team members read their haiku to the team. If you wish, post the completed haiku on your online collaborative tool or your team website.

    Discussion Questions

    1. How did you feel about sharing your haiku? Did you stretch your comfort zone?
    2. What communication lessons can we learn from the structure of a haiku?
    3. Building structure into email can improve consistency on a virtual team. What are some ways we can structure our emails to each other?
    4. How does an activity like this help develop trust?
    5. What are some other ways that trust is developed on a virtual team?

Published in Work-life balance

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Encourage the team's vision and develop the life project.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    Throughout the duration of your virtual team, you will make countless decisions. Distance, silence, and the lack of nonverbal communication can create the illusion that team members are in agreement with a decision when, in fact, they are not. It is easy for someone to disengage when the team is proceeding in a direction a team member disagrees with.


    This tool provides a way to determine where the team members stand and if further discussion or information is necessary before making the decision. When you get to the decision-making point, ask your team members to decide where they stand and share their position with the rest of the team using this verbiage:

    • "I'm all in"—Confident with decision; can't wait to get started
    • "I'm in"—Comfortable with the decision
    • "I'm on the line"—Even though I have reservations, I will support the team in this decision
    • "I'm dragging my feet"—Don't fully agree, but I won't thwart it
    • "I'm out"—Disagree with solution; uncomfortable; require further discussion or information

    After everyone has stated their position, it is up to the team or team leader to either encourage further discussion or to move forward with the decision. Establish some team norms regarding the use of this tool.

    Tips
    Introduce this technique early on after some initial trust-building games. Make it part of your team's norms. Keep in mind that there is a tendency in virtual teams to "go along to get along," so by implementing this tool, you can accurately assess the team's thoughts and feelings before proceeding.

    Variations
    You can develop your own language for the five different stances to tailor them to your team or industry.

    Discussion Questions

    1. How does this technique benefit a virtual team?
    2. How can we promote inclusion in other areas?
    3. To what level are we willing to hold ourselves accountable for providing accurate feedback during this process?
Published in Vision

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Care for the team's health and give them a comfortable environment to reduce stress.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    This game provides a great way to empower your team to discover inefficiencies and then create solutions regarding the team's processes.

    • Introduce the idea to your team by posting the 10 questions during a team meeting.
    • Let the team know you are committed to helping them work smarter, not harder. To that end, you would like them to consider the 10 questions throughout their workday.
    • During team meetings, address some of the ways the team can improve their processes based on the 10 questions. The idea is to make it a regular part of your meetings to take ten minutes for the 10 questions. For example, one team member may have been frustrated with his or her Internet connection. When the team member tried to send a file, it was bounced back because the file was too large. What's the solution? The objective is not to create a gripe session in your meetings, but to empower the team to look for solutions by sharing the issues they encounter in their day.
    • Display the 10 questions prominently to demonstrate your commitment to process improvement.
    • Post the questions on your team website or online collaborative tool. In addition, ask team members to display the questions in their work space to remind them that everyone on the team needs to focus on the details for the team to be successful.
    • Creating a norm around the 10 questions promotes a higher level of commitment to excellence as well as a greater awareness of any issues that prevent team members from doing their best.
    • Increase the level of accountability by having the team create the norms regarding how the team will use "Ten for 10."

    Here are some examples:

    • We take ten minutes periodically throughout our day/week to answer the in questions.
    • We take ten minutes during meetings to discover breakthroughs based on the answers to the 10 questions.
    • When things don't go as planned, we take a moment to reflect on the 10 questions and how they may have played a part and how to use the questions to learn from the situation.
    • We regularly check in to answer the 10 questions.

    Tips
    Have different team members facilitate the "Ten for 10" portion of your team meetings.

    Variations
    Have your team members come up xvith their own 10 questions.

    Discussion Questions
    The discussion questions ill be based on the answers to the questions.

    1. What frustrates you today?
    2. What took too long?
    3. What caused complaints?
    4. What was misunderstood?
    5. What cost too much?
    6. What was wasted?
    7. What was too complicated?
    8. What was just plain silly?
    9. What took too many people?
    10. What job involved too many steps?
Published in Ergonomics

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Strengthen team work and identify the importance of working together to achieve goals.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    Procedure

    This challenging logic puzzler will test your team's ability to solve a problem and reach a consensus under pressure. Although achieving a perfect score is possible, the real value in this activity comes from exploring how teams operate when they have a hard-set deadline. Often in the performing stage of group development, a team experiences some conflict as the deadline approaches. This game will raise a team's awareness and increase their skills when dealing with these common real-life issues.

    • Split larger teams into groups of four to six team members.
    • Post the planning sheet using the online collaborative tool or email the planning sheet to all the team members. Let the team(s) know that they will be under a tight time constraint to achieve the best score possible. They will have 10 minutes to plan their strategy using the planning sheet as a guide, after which they will receive the clues. They can assign roles to make the process more manageable, develop a plan, discuss the technology they will use, and decide on other methods for solving the problem.
    • Once the teams have had a chance to plan, you can either post the clues using the online collaborative tool or email the clues to all the team members. At the end of another 10 minutes, the teams must submit their answers. Teams score 1 point for each answer, with a total possible score of 20 points.

    Discussion Questions

    1. How did you approach this challenge?
    2. In what ways was the planning phase effective?
    3. Did you stick to your plan? If not, how did your plan change?
    4. What was sacrificed? As the deadline approached, what trade-offs were your team willing to make?
    5. What are some reasons why plans change in real-life working situations?
    6. How did the time constraint affect communication?
    7. What did you learn?

    Planning Sheet
    Your team has 10 minutes to plan your strategy. You may assign roles to make the process more manageable, develop a plan, discuss the best technology to use, and decide on other methods for solving the problem.

    Planning Information
    Mateo, Julia, Donovan, Helena, and Pierre are colleagues on the same flight. Once they land, they will connect to other flights all over the world to visit clients. They have different types of luggage and like to pass the time in different ways. Using the clues that ill be provided, your job is to figure out each person's destination and type of luggage, and what he or she is doing to pass the time.

    Clues
    The Toronto-bound traveler is carrying a silver briefcase.
    The person listening to music does not own a black suitcase. The person reading a book does not have a silver briefcase. Helena is not reading a book.
    Mateo is not playing solitaire.
    The blue backpack owner is not playing solitaire.
    The person heading to Singapore is not listening to music. This will be Helena's first visit to Stockholm.
    The person traveling to San Francisco carries a red duffel bag. The person listening to music is not going to Sweden. Pierre has a subscription to National Geographic.
    The colleague with the Canadian client is not watching a movie.
    The coworker heading to visit a client in the UK has a black suitcase.
    Pierre is not leaving the United States.
    Julia has a blue backpack.
    The person connecting to the Toronto flight is not a reading a magazine.
    Donovan is not going to San Francisco.
    The person watching a movie carries a black suitcase. The London traveler's name is not Mateo.
    The Stockholm-bound colleague does not like the color blue.
    Helena forgot her headphones, but doesn't need them for how she plans to pass the time on the long flight.
    Mateo does not own a red duffel bag.
    The person reading a magazine does not carry a purse.

    Solution
    Mateo, Toronto, silver briefcase, listening to music
    Julia, Singapore, blue backpack, reading a book
    Donovan, London, black suitcase, watching a movie
    Helena, Stockholm, green purse, playing solitaire
    Pierre, San Francisco, red duffel bag, reading a magazine

Published in Team work

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Enrich the laboral relationship and improve the work dynamic.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure
    • The goal of this activity is to gain perspective of team dynamics.
    • Use the Reality Check Questionnaire to assess how your team members are feeling or what their experience is regarding the overall workings of the team.
    • Email the questionnaire to all team members.
    • Ask them to answer the questions and to send the questionnaire back when finished so you can compile the results.
    • Post the results on your team website or use an online collaborative tool.
    • Discuss the results to your team during a meeting and alllow them to brainstorm together.

    Discussion Questions

    1. What can we do differently as a result of our reality check?
    2. How can we ensure that we maintain healthy interpersonal relationships with others on our team?

    Reality Check Questionnaire

    The team needs your honest assessment. Please take a few minutes to answer these questions about your experience on our team. After the team leader receives all the questionnaires, the information will be compiled and posted on the team website. Names will be kept confidential.

    1. How do you feel we are doing overall? Where do we need to focus our attention?
    2. How well are we working together? How could we be helping each other more?
    3. What interpersonal issues have you experienced? What is the nature of these issues?
    4. What problems, if any, do you see with our operating processes, communication, decision making, conflict-resolution methods, and use of technology?
Published in Work relations

Additional Info

  • Duration 30min - 1h
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Care for the team's health and give them a comfortable environment to reduce stress.

  • Materials

    A PC with webcam or similar device with conference call capability for online collaboration.

  • Procedure

    Procedure

    • Split the team into smaller discussion groups of three or four people.
    • Challenge each group to brainstorm a list of potential obstacles to working together virtually during the lifetime of the team. Assign each group a different theme.


    Examples of assignments:

      • Email
      • Conference calls
      • Working from different time zones
      • Technology
      • Online meetings

    Group tasks:

    1. For each obstacle, have them come up with one or more solutions.
    2. Ask each group to come up with two or three discussion questions.
    3. Each group can present their findings to the entire team, using questions to prompt discussion.

    Variations
    This can be adapted for a time-dispersed team using an online collaborative tool to brainstorm and present findings.

    Discussion Questions
    The discussion questions will be developed by each group and will be part of the presentation.

Published in Work-life balance

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Strengthen team work and identify the importance of working together to achieve goals.

  • Materials
    • A PC with webcam or similar device with conference call capability for online collaboration.
    • Digital Camera
  • Procedure

    This activity is a fun and challenging way to encourage the group development.

    • Tell the team that their goal is to create a set of action photos that depicts team members interacting in a physical way, despite their distance from each other.
    • Team members can form partnerships, small groups, or the whole team can work together.
    • The only requirement is that two or more people are interacting in the photo.

    For example: two team members giving each other a high five; two people shaking hands; one person pouring coffee into another person's mug; team members spelling something by using their hands and bodies, such as "YMCA."

    • Use a shared online document that allows you to upload and paste photos such as Google docs.
    • Position your photos in the document side by side or resize the photos to make the action appear as realistic as possible.
    • Post all photos on the team website.

    Discussion Questions

    1. What are some challenges of not being face to face?
    2. What are some challenges a virtual team may experience that a traditional team may not?
    3. How did you work through your challenges in this game?
    4. How can you apply this to your virtual team?

Published in Team work

Additional Info

  • Duration Less than 30 min
  • Participants More than 10
  • Methodology Virtual
  • Objectives

    Empower teams to reach goals and fulfill their potential.

  • Materials

    A PC or similar device with conference call capability for online collaboration.

  • Procedure

    This puzzle is designed to engage a group's verbal communication and problem-solving skills. Members are challenged to work out the solution as a team, without using pencil and paper, relying only on discussion and verbal communication to solve the puzzle.

    • Split large teams into smaller problem-solving groups of four to eight team members.
    • Email one of the eight Logic Puzzler Clues to each of the eight different members of your team. If you have fewer than eight people on your team, distribute the clues as evenly as possible, making sure everyone gets at least one clue.
    • Using verbal communication only (no writing, drawing, or doodling allowed!), see if your team can solve this puzzle:

    "Four friends are spending a weekend in the great outdoors. Each person enjoys a different activity and each prefers a different beverage. Using the clues provided, can you determine who enjoys each activity and which beverage each prefers?"

    Discussion Questions

    1. How did this challenge you as a team?
    2. Was there a plan prior to starting?
    3. How did you deal with the inability to write anything down?
    4. What roles did team members play?
    5. How easy or difficult was it to reach a decision as a team? Why?
    6. How can we apply these ideas to our virtual team?

    Logic Puzzler Clues

    1. Kristen is not a coffee drinker.
    2. The person who is hiking likes orange juice.
    3. Mitch doesn't like tea.
    4. Angela is not swimming.
    5. Rusty doesn't like root beer.
    6. Kristen is a mountain biker.
    7. The person who prefers coffee is not swimming.
    8. Mitch is fishing.

    Solution
    Kristen, mountain biking, root beer
    Mitch, fishing, coffee
    Angela, hiking, orange juice
    Rusty, swimming, tea

Published in Team work
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"Managing Virtual Teams (MVT) provided workable solutions that could be implemented right away for long term success. I went into the course hoping to grab a few tips and tricks but instead experienced a hands-on workshop that was tailored to my organization's needs." Megan West, Digital Communications Manager. Private Academic Library Network of Indiana (PALNI)

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