There are some special requirements for training virtual teams online as opposed to onsite, mainly to prevent the group from wandering and to ensure the training is successful.
As technology advances more each day, it offers us far better technical tools that help us take on the virtual world and ease communication in virtual offices. Some useful tools for online training of virtual teams are:
- Visual Learning Content: Your presentation for the training session should be catchy. Do not present everything you are going to say during the session in written form but instead incorporate visual aspects such as images into your presentation. You can also include questions during the online training sessions so as to keep the attendees awake.
Video Learning Content: After recording your programs, break them down to the major segments of 5-20 minutes each. We don’t recommend sending 1h videos, they can easily be skipped and students would never go back to them for specific information.
- Tip: make each video answer only one question.
- Videoconferencing: recommended for teams that need to hear and see each other using cameras. We do not recommend you to carry out training with teleconferencing only. Some internet platforms that are useful are Zoom, Webex, Freeconference, GoToMeeting.
- Screen Sharing: should always be included in your videoconferencing tool. These way attendees wouldn’t skip it and you wouldn’t have to give instructions about what page they are looking at each time.
Whiteboards: During your online training and while sharing the screen, use whiteboards in the same way you would in a normal office. Draw, clarify points, illustrate and summarize ideas. Some good browser based whiteboards are AWWApp and RealTime Board.
- Tip: get familiar with your whiteboard tool before starting the meeting, some or them are quite tricky to use!
- Record the trainings and prepare small clips with particular instructions so the information is always available and fun to watch.
I love the collaboration tools they propose to us and that help us be more motivated and effective. At MVT they are truly natives of the virtual work place.
Khristine Yap – Upwork Freelancer
Do you want to know more about tools to work with virtual teams? Contact us
Conceptual and Methodological Tools
Virtual training should be accompanied by conceptual and methodological content that aids in organizing the work and attaining the goals set. Some valuable content that should be ready prior to the online training are:
- Manuals: this covers the project content and the various instructions and functions that are involved in it. It is convenient to supplement the manual with videos, procedure diagrams and examples to enhance the learning.
Reports: this is where the work done by the team should be recorded. They should be adapted to the project and updated so as to make them a better resource for the team.
Objectives and Goals: it is important to establish this element in order to accomplish the expected results. These should be goals and objects that are real, attainable, effective and explained thoroughly in online training to make everyone aware of their individual and group goals.
Project Management tools: like Mingle, Wrike, or Blossom if you do Agile.
- Checklist: a list of the tasks and specific steps to be carried out during the project. It eases the learning process and what's more, ensures that each step follows the proper order and that none are skipped.
- Group Activities: activities done as a team during training that help break the ice, liven up the session and build teamwork.
Feedback and Tracking: once the training is over, the process continues, with feedback as an essential part of the work process the team is learning each day. This is what improves the quality of work and builds skills. Use tools like Slack to keep good communication with your team members. Use tools like Slack to maintain good communication with your team members.